Acrobat tools make it easy to create accessible PDFs and check the accessibility of existing PDFs. You can create PDFs to meet common accessibility standards, such as Web Content Accessibility Guidelines (WCAG) 2.0 and PDF/UA (Universal Access, or ISO 14289). The simple, guided workflow lets you do the following:: A predefined action automates many tasks, checks accessibility, and provides instructions for items that require manual fixes.
Quickly find and fix problem areas.: The Full Check tool verifies whether the document conforms to accessibility standards, such as PDF/UA and WCAG 2.0.: The Accessibility Report summarizes the findings of the accessibility check. It contains links to tools and documentation that assist in fixing problems. Click Start Checking. The results are displayed in the Accessibility Checker panel on the left, which also has helpful links and hints for repairing issues. If you created a report in step 2, the results are available in the selected folder.Because the Full Check feature cannot distinguish between essential and nonessential content types, some issues it reports don’t affect readability. It’s a good idea to review all issues to determine which ones require correction.The report displays one of the following statuses for each rule check:.
Passed: The item is accessible. Skipped By User: Rule was not checked because it wasn't selected in the Accessibility Checker Options dialog box. Needs Manual Check: The Full Check feature couldn't check the item automatically. Verify the item manually. Failed: The item didn't pass the accessibility check.
Note:In addition to Full Check, Acrobat provides other methods to check PDF accessibility:. Use to quickly check the reading order. Use to experience the document as readers who use the text-to-speech conversion tool experience it. Save the document as accessible text and then read the saved text file in a word-processing application. This exercise enables you to emulate the end-user experience of readers who use a braille printer to read the document. Use the, Order, Tags, and Content panels to examine the structure, reading order, and contents of a PDF. A document author can specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited.
This setting could interfere with a screen reader's ability to read the document, because screen readers must be able to copy or extract the document's text to convert it to speech.This flag reports whether it's necessary to turn on the security settings that allow accessibility.To fix the rule automatically, select Accessibility Permission Flag on the Accessibility Checker panel. Then, choose Fix from the Options menu.Or, fix accessibility permissions manually. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product.
Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes. However, the security settings remain in effect for all other purposes, such as to prevent printing, copying, extracting, commenting, or editing text. If this rule check fails, the document isn't tagged to specify the correct reading order.To fix this item automatically, select Tagged PDF on the Accessibility Checker panel, and then choose Fix from the Options menu.
Acrobat automatically adds tags to the PDF.To specify tags manually, do one of the following:. Enable tagging in the application in which the PDF was authored, and re-create the PDF. Choose Tools Accessibility Autotag Document in Acrobat. The Add Tags Report appears in the navigation pane if there are any issues.
The report lists potential problems by page, provides a navigational link to each problem, and provides suggestions for fixing them. Choose Tools Accessibility Reading Order in Acrobat, and create the tags tree.
For more information, see. Open the Tags panel and create the tags tree manually.
To display the Tags panel, choose View Show/Hide Navigation Panes Tags. For more information, see.
Setting the document language in a PDF enables some screen readers to switch to the appropriate language. This check determines whether the primary text language for the PDF is specified. If the check fails, set the language.To set the language automatically, select Primary Language in the Accessibility Checker tab, and then choose Fix from the Options menu. Choose a language in the Set Reading Language dialog box, and then click OK.To set the language manually, do one of the following:. Choose File Properties Advanced and then select a language from the drop-down list in the Reading Options section. (If the language doesn't appear in the drop-down list, you can enter the ISO 639 code for the language in the Language field.) This setting applies the primary language for the entire PDF.
Set the language for all text in a subtree of the tags tree. Open the Tags panel. Expand the Tags root and select an element. Then choose Properties from the Options menu. Choose a language from the Language drop-down list. (To display the Tags panel, choose View Show/Hide Navigation Panes Tags.).
Set the language for a block of text by selecting the text element or container element in the Content panel. Then, right-click (Windows) or Ctrl-click (Mac OS) the text and choose Properties from the context menu and choose a language from the Language drop-down list. (To display the Content panel, choose View Show/Hide Navigation Panes Content.). This check fails when the document has 21 or more pages, but doesn't have bookmarks that parallel the document structure.To add bookmarks to the document, select Bookmarks on the Accessibility Checker panel, and choose Fix from the Options menu. In the Structure Elements dialog box, select the elements that you want to use as bookmarks, and click OK. (You can also access the Structure Elements dialog box by clicking the Options menu on the Bookmark tab and selecting the New Bookmarks From Structure command.).
This check reports whether all content in the document is tagged. Make sure that all content in the document is either included in the Tags tree, or marked as an artifact.Do one of the following to fix this rule check:. Open the Content panel and right-click (Windows) or Ctrl-click (Mac OS) the content that you want to mark as an artifact. Then, select Create Artifact from the context menu. (To display the Content tab, choose View Show/Hide Navigation Panes Content.). Tag the content by choosing Tools Accessibility Reading Order. Select the content, and then apply tags as necessary.
Assign tags using the Tags panel. Right-click (Windows) or Ctrl-click (Mac OS) the element in the Tags tree, and choose Create Tag From Selection. Items such as comments, links, and annotations don't always appear in the Tags tree. To find these items, choose Find from the Options menu. (To display the Tags panel, choose View Show/Hide Navigation Panes Tags.). This rule checks whether all annotations are tagged. Make sure that annotations such as comments and editorial marks (such as insert and highlight) are either included in the Tags tree or marked as artifacts.
Open the Content panel, and right-click (Windows) or Ctrl-click (Mac OS) the content that you want to mark as an artifact. Then, select Create Artifact from the context menu. (To display the Content panel, choose View Show/Hide Navigation Panes Content.). Tag the content by choosing Tools Accessibility Reading Order. Select the content, and then apply tags as necessary. Assign tags using the Tags panel. (To display the Tags panel, choose View Show/Hide Navigation Panes Tags.)To have Acrobat assign tags automatically to annotations as they're created, choose Tag Annotations from the Options menu on the Tags panel.
Specifying the encoding helps PDF viewers' present users with readable text. However, some character-encoding issues aren't repairable within Acrobat.To ensure proper encoding, do the following:. Verify that the necessary fonts are installed on your system. Use a different font (preferably OpenType) in the original document, and then re-create the PDF. Re-create the PDF file with a newer version of Acrobat Distiller. Use the latest Adobe Postscript driver to create the PostScript file, and then re-create the PDF.
This rule checks whether all multimedia objects are tagged. Make sure that content is either included in the Tags tree or marked as an artifact.Open the Content panel and right-click (Windows) or Ctrl-click (Mac OS) the content that you want to mark as an artifact. Then, select Create Artifact from the context menu. (To display the Content panel, choose View Show/Hide Navigation Panes Content.)Tag the content by choosing Tools Accessibility Reading Order. Select the content, and then apply tags as necessary.Assign tags using the Tags panel. Right-click (Windows) or Ctrl-click (Mac OS) the element in the Tags tree, and choose Create Tag From Selection.
(To display the Tags panel, choose View Show/Hide Navigation Panes Tags.). For URLs to be accessible to screen readers, they must be active links that are correctly tagged in the PDF. (The best way to create accessible links is with the Create Link command, which adds all three links that screen readers require to recognize a link.) Make sure that navigation links are not repetitive and that there is a way for users to skip over repetitive links.If this rule check fails, check navigation links manually and verify that the content does not have too many identical links. Also, provide a way for users to skip over items that appear multiple times. For example, if the same links appear on each page of the document, also include a 'Skip navigation' link.
Make sure that images in the document either have alternate text or are marked as artifacts.If this rule check fails, do one of the following:. Select Figures Alternate Text in the Accessibility Checker panel, and choose Fix from the Options menu. Add alternate text as prompted in the Set Alternate Text dialog box. Use the Tags panel to in the PDF. Open the Content panel and right-click (Windows) or Ctrl-click (Mac OS) the content that you want to mark as an artifact. Then, select Create Artifact from the context menu. (To display the Content panel, choose View Show/Hide Navigation Panes Content.).
Make sure that alternate text is always an alternate representation for content on the page. If an element has alternate text, but does not contain any page content, there is no way to determine which page it is on. If the Screen Reader Option in the Reading preferences is not set to read the entire document, then screen readers never read the alternate text. Right-click (Windows) or Ctrl-click (Mac OS) an item to check.
Open it in the Tags panel. (To display the Tags panel, choose View Show/Hide Navigation Panes Tags.). Remove the Alternate Text from the Tags panel for any nested item that has no page content. This report checks for content, other than figures, that requires alternate text (such as multimedia, annotation, or 3D model). Make sure that alternate text is always an alternate representation for content on the page.
If an element has alternate text but does not contain any page content, there is no way to determine which page it is on. If the Screen Reader Options in the Reading preferences is not set to read the entire document, then screen readers don't read the alternate text. Choose View Show/Hide Navigation Panes Tags. Right-click (Windows) or Ctrl-click (Mac OS) a nested element in the Tags panel and choose Properties from the context menu. Remove the alternate text from the Object Properties dialog box, and then click OK.
The check reports whether each List Item ( LI) is a child of List ( L). When this rule check fails, the structure of this list is incorrect. Lists must have the following structure: A List element must contain List Item Elements. And, List Item Elements can only contain Label Elements and List Item Body Elements.To fix the list structure:. Find the list in the Accessibility Checker panel by right-clicking (Windows) or Ctrl-clicking (Mac OS) the failed element and choosing Show In Tags Panel.
Create elements, change the types of elements, or rearrange existing elements by dragging them. Lists must have the following structure: A List element must contain List Item Elements. And, List Item Elements can only contain Label Elements and List Item Body Elements. When this rule check fails, the structure of this list is incorrect.To fix the list structure:. Find the list in the Accessibility Checker panel by right-clicking (Windows) or Ctrl-clicking (Mac OS) the failed element and choosing Show In Tags Panel.
Create elements, change the types of elements, or rearrange existing elements by dragging them. WCAG 2.0ISO 14289 -1 (File)Techniques1.1.1 Non-text Content. (A). 7.3 addresses content requiring text alteration. 7.18.1 paragraph four addresses control descriptions. 7.18.6.2 addresses time-based media alternatives.
Test, Sensory, and CAPTCHA use-cases are addressed via the technical means used. 7.1 paragraph 1, sentence 2 addresses decoration.1.2.1 Audio- only and Video- only (Prerecorded). (A). 7.18.6.2 addresses time-based media alternatives. It's necessary that authors and developers consider this provision and ensure conformance. General Techniques:1.2.2 Captions (Prerecorded). (A).
7.18.6.2 addresses time-based media alternatives. It's necessary that authors and developers consider this provision and ensure conformance. General Techniques:1.2.3 Audio Description or Media Alternative (Prerecorded). (A). 7.18.6.2 addresses time-based media alternatives.
It's necessary that authors and developers consider this provision and ensure conformance. General Techniques:1.2.4 Captions (Live). (AA). Design-specific. It's necessary that authors and developers consider this provision and ensure conformance. General Techniques:1.2.5 Audio Description (Prerecorded). (AA).
7.18.6.2 addresses time-based media alternatives. It's necessary that authors and developers consider this provision and ensure conformance. General Techniques:1.2.6 Sign Language (Prerecorded).
(AAA). Design-specific. It's necessary that authors and developers consider this provision and ensure conformance.1.2.7 Extended Audio Description (Prerecorded). (AAA). Design-specific. The sleeping dictionary 2003 cast.
It's necessary that authors and developers consider this provision and ensure conformance1.2.8 Media Alternative (Prerecorded). (AAA). 7.18.6.2 addresses time-based media alternatives. It's necessary that authors and developers consider this provision and ensure conformance.1.2.9 Audio- only (Live). (AAA). Design-specific.
It's necessary that authors and developers consider this provision and ensure conformance.1.3.1 Info and Relationships. (Level A).
7.1 - 7.10 and 7.20 address structure and relationships in content. 7.17 and 7.18 address structure and relationships in annotations.1.3.2 Meaningful Sequence. (Level A). 7.2 paragraph two addresses the meaningful sequence of content.
7.17 addresses navigation features. 7.18.3 addresses tab order in annotations.1.3.3 Sensory Characteristics. (Level A). 7.1, paragraphs 6 and 7. General Techniques:1.4.1 Use of Color. (Level A).
7.1, paragraph 6. General Techniques:1.4.2 Audio Control. (Level A).
Design-specific. It's necessary that authors and developers consider this provision and ensure conformance. General Techniques:1.4.3 Contrast (Minimum). (Level AA). 7.1, paragraph 6 and note 4.
General Techniques:1.4.4 Resize text. (Level AA).
Not applicable.1.4.5 Images of Text. (Level AA).
7.3, paragraph 6. General Techniques:1.4.6 Contrast (Enhanced). (Level AAA). 7.1, paragraph 61.4.7 Low or No Background Audio. (Level AAA).
While ISO 14289 does not address this success criterion, conformance in PDF requires ISO 14289 conforming files and readers. The manner in which developers support this success criterion in PDF in not defined in ISO 14289 or ISO 32000.1.4.8 Visual Presentation. (Level AAA). Design-specific. It's necessary that authors and developers consider this provision and ensure conformance.1.4.9 Images of Text (No Exception). (Level AAA). 7.3 paragraph 12.1.1 Keyboard.
(Level A). Not applicable.2.1.2 No Keyboard Trap. (Level A). Design-specific. It's necessary that developers consider this provision and ensure conformance.2.1.3 Keyboard (No Exception).
(Level AAA). 7.19, paragraph 32.2.1 Timing Adjustable. (Level A). 7.19, paragraph three applies, but generally this rule is design-specific. It's necessary that developers consider this provision and ensure conformance.2.2.2 Pause, Stop, Hide. (Level A).
The boys in our troop are still a little hesitant about taking leadership roles, so initially I would teach them the E.D.G.E.
7.19. General Techniques:2.2.3 No Timing. (Level AAA). 7.192.2.4 Interruptions. (Level AAA).
7.192.2.5 Re- authenticating. (Level AAA). Not applicable2.3.1 Three Flashes or Below Threshold. (Level A). 7.1, paragraph 5.
General Techniques:2.3.2 Three Flashes.(Level AAA). 7.1, paragraph 52.4.1 Bypass Blocks. (Level A).
Not applicable, unless the PDF includes repetitive real content. Page content, such as running headers and footers, must conform with 7.8. General Techniques:2.4.2 Page Titled.
(Level A). 7.1, paragraphs 8 and 9.2.4.3 Focus Order. (Level A). 7.1, paragraph 2, 7.18.1; paragraph 2, 7.18.3.2.4.4 Link Purpose (In Context).
(Level A). 7.18.5.2.4.5 Multiple Ways. (Level AA). PDFs can conform with this provision in several ways, including outlines (7.17), links (7.18.5), and page labels. General Techniques:2.4.6 Headings and Labels.
(Level AA). 7.4. General Techniques:2.4.7 Focus Visible. (Level AA). Not applicable.2.4.8 Location.
(Level AAA). 7.4, 7.172.4.9 Link Purpose (Link Only). (Level AAA). 7.18.52.4.10 Section Headings. (Level AAA). 7.43.1.1 Language of Page. (Level A).
7.2, paragraph 3.3.1.2 Language of Parts. (Level AA). 7.2, paragraph 3.3.1.3 Unusual Words. (Level AAA). Not addressed in ISO 14289. See ISO 32000-1, section 14.9.5.3.1.4 Abbreviations. (Level AAA).
Not addressed in ISO 14289. See ISO 32000-1, section 14.9.5.3.1.5 Reading Level. (Level AAA).
No Accessibility Support impact. This rule is design-specific. It's necessary that application or document authors consider this provision and ensure conformance.3.1.6 Pronunciation.
(Level AAA). PDF provides several mechanisms for deploying media and other options for pronunciation assistance. It's necessary that authors and developers consider this provision and ensure conformance.3.2.1 On Focus.
(Level A). 7.18, paragraph 2. General Techniques:3.2.2 On Input. (Level A). 7.18, paragraph 2.3.2.3 Consistent Navigation.
(Level AA). 7.1, paragraph 1, 7.17.3.2.4 Consistent Identification.
(Level AA). 7.1, paragraph 1.
General Techniques:3.2.5 Change on Request. (Level AAA). 7.19, paragraph 23.3.1 Error Identification.
(Level A). Design-specific. It's necessary that authors and developers consider this provision and ensure conformance.3.3.2 Labels or Instructions (Level A).4.1.2 Name, role, value.
Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. The alt text shouldn’t be longer than a short sentence or two—most of the time a few thoughtfully selected words will do. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, 'a graphic of' or 'an image of.' Add alt text to imagesAdd alt text to images, such as pictures, screenshots, icons, videos, and 3D models, so that screen readers can read the text to describe the image to users who can’t see the image.Do one of the following:.Select an image and press the Alt Text button in the Format ribbon tab.Right-click an image and select Edit Alt Text.The Alt Text pane opens on the right side of the document body.Type 1-2 sentences to describe the image and its context to someone who cannot see it. Tip: You can also select Generate a description for me to have Microsoft's cloud-powered intelligent services create a description for you. This takes a moment, after which you see the result in the text entry field.
Remember to delete any comments Word added there, for example, 'Description generated with high confidence.' Add alt text to shapes or SmartArt graphics.Do one of the following:.Select a shape or SmartArt graphic and press the Alt Text button in the Format ribbon tab.Right-click a shape or SmartArt graphic and select Edit Alt Text.The Alt Text pane opens on the right side of the document body. Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.Make visuals decorativeDecorative objects add visual interest but aren't informative (for example, stylistic borders).
People using screen readers will hear these are decorative so they know they aren't missing any important information.Right-click a visual.Select Edit Alt Text. The Alt Text pane opens on the right side of the document body.Select the Mark as decorative check box. The text entry field becomes grayed out. Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. The alt text shouldn’t be longer than a short sentence or two—most of the time a few thoughtfully selected words will do. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, 'a graphic of' or 'an image of.' Add alt text to imagesAdd alt text to images, such as pictures, screenshots, icons, videos, and 3D models, so that screen readers can read the text to describe the image to users who can’t see the image.Do one of the following:.Select an image and press the Alt Text button in the Format ribbon tab.Right-click an image and select Edit Alt Text.The Alt Text pane opens on the right side of the document body.Type 1-2 sentences to describe the image and its context to someone who cannot see it.
Tip: You can also select Generate a description for me to have Microsoft's cloud-powered intelligent services create a description for you. This takes a moment, after which you see the result in the text entry field. Remember to delete any comments Word added there, for example, 'Description generated with high confidence.' Add alt text to shapes or SmartArt graphics.Do one of the following:.Select a shape or SmartArt graphic and press the Alt Text button in the Format ribbon tab.Right-click a shape or SmartArt graphic and select Edit Alt Text.The Alt Text pane opens on the right side of the document body. Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.Make visuals decorativeDecorative objects add visual interest but aren't informative (for example, stylistic borders).
People using screen readers will hear these are decorative so they know they aren't missing any important information.Right-click a visual.Select Edit Alt Text. The Alt Text pane opens on the right side of the document body.Select the Mark as decorative check box.
The text entry field becomes grayed out. Note: We recommend only putting text in the description field and leaving the title blank. This will provide the best experience with most major screen readers including Narrator. For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. Add alt text to imagesAdd alt text to images, such as pictures and screenshots, so that screen readers can read the text to describe the image to users who can’t see the image.Right-click an image.Select Format Picture Layout & Properties.Select Alt Text.Type a description and a title.
Tip: Include the most important information in the first line, and be as concise as possible.Make hyperlinks, text, and tables accessibleThe following procedures describe how to make the hyperlinks, text, and tables in your Word documents accessible. Add hyperlink text and ScreenTips.Select the text to which you want to add the hyperlink, and then right-click.Select Link. The text you selected displays in the Text to display box. This is the hyperlink text.If necessary, change the hyperlink text.In the Address box, enter the destination address for the hyperlink.Select the ScreenTip button and, in the ScreenTip text box, type a ScreenTip.
Tip: If the title on the hyperlink's destination page gives an accurate summary of what’s on the page, use it for the hyperlink text. Note: These resources provide other suggestions:. Use text spacingIncrease or decrease white space between sentences and paragraphs.Select your text.Select the Home tab.In the Paragraph group, in the lower-right corner of the group, select the More button.The Paragraph dialog box opens, showing the Indents and Spacing tab.Under Spacing, select the spacing options you want.Use table headers.Position the cursor anywhere in a table.On the Table Tools Design tab, in the Table Style Options group, select the Header Row check box.Type the column headings.See also.
Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. The alt text shouldn’t be longer than a short sentence or two—most of the time a few thoughtfully selected words will do. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, 'a graphic of' or 'an image of.' Add alt text to imagesAdd alt text to images, such as pictures, screenshots, icons, videos, and 3D models, so that screen readers can read the description to users who can’t see the image.Do one of the following:.Select an image and press the Alt Text button in the Picture Format ribbon tab.Right-click an image and select Edit Alt Text.The Alt Text pane opens on the right side of the document body.Type 1 - 2 sentences to describe the image content and context. Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.Add alt text to shapes or SmartArt graphics.Do one of the following:.Select a shape or SmartArt graphic and press the Alt Text button in the Shape Format ribbon tab.Right-click a shape or SmartArt graphic and select Edit Alt Text.The Alt Text pane opens on the right side of the document body.Type 1-2 sentences to describe the contents and the context of the shape or SmartArt graphic. Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.Make visuals decorativeDecorative objects add visual interest but aren't informative (for example, stylistic borders).
People using screen readers will hear these are decorative so they know they aren't missing any important information.Right-click a visual.Select Edit Alt Text. The Alt Text pane opens on the right side of the document body.Select the Mark as decorative check box. The text entry field is grayed out. Tip: Include the most important information in the first line, and be as concise as possible.Make hyperlinks, text, and tables accessibleThe following procedures describe how to make the hyperlinks, text, and tables in your Word documents accessible.
Add hyperlink text and ScreenTips.Select the text to which you want to add the hyperlink, and then right-click.Select Hyperlink.The text you selected displays in the Text to Display box. This is the hyperlink text.If necessary, change the hyperlink text.In the Address box, type the destination URL.Select the ScreenTip button and, in the ScreenTip text box, type a ScreenTip. Tip: If the title on the hyperlink's destination page gives an accurate summary of what’s on the page, use it for the hyperlink text. Note: These resources provide other suggestions:. Use text spacingIncrease or decrease white space between sentences and paragraphs.Select your text.Select the Home tab.Select Line and Paragraph Spacing Line Spacing Options.The Paragraph dialog opens, showing the Indents and Spacing tab.Under Spacing, select the spacing options you want.Use table headers.Position the cursor anywhere in a table.On the Table Design tab, select the Header Row check box.Type the column headings.See also. IOS: Best practices for making Word documents accessibleThe following table includes key best practices for creating Word documents that are accessible to people with disabilities.What to fixWhy fix itHow to fix itAdd meaningful hyperlink text.People who use screen readers sometimes scan a list of links.
Links should convey clear and accurate information about the destination. Tip: If the title on the hyperlink's destination page gives an accurate summary of what’s on the page, use it for the hyperlink text. Note: These resources provide other suggestions:. Use text spacingIncrease or decrease white space between sentences and paragraphs:.Select your text.To open the Home tab, at the bottom of the screen, at the end of the toolbar, tap the More button.On the Line Spacing command, tap the right arrow.Tap the spacing option you want.Use table headers.Position the cursor anywhere in a table.Tap Home Insert Table.On the Style Options command, tap the right arrow.To select the Header Row option, tap it.In your table, type the column headings.See also. Android: Best practices for making Word documents accessibleThe following table includes key best practices for creating Word documents that are accessible to people with disabilities.What to fixWhy fix itHow to fix itInclude alternative text with all visuals and tables.Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos.Alt text helps people who can’t see the screen to understand what’s important in images and other visuals.Avoid using text in images as the sole method of conveying important information.
If you must use an image with text in it, repeat that text in the document. In alt text, briefly describe the image and mention the existence of the text and its intent.Add meaningful hyperlink text.People who use screen readers sometimes scan a list of links.
Links should convey clear and accurate information about the destination. Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.
Add alt text to imagesAdd alt text to images such as pictures and screenshots so that screen readers can read the text to describe the image to users who can’t see the image.Select an image.To open the Picture tab, at the bottom of the screen, at the right end of the toolbar, tap the Morebutton.Scroll down to the Alt Text option, and then tap it.Type a description. Your changes are automatically saved. Tip: Include the most important information in the first line, and be as concise as possible.Make hyperlinks, text, and tables accessibleThe following procedures describe how to make the hyperlinks, text, and tables in your Word documents accessible. Add hyperlink text.Select the text to which you want to add the hyperlink.To open the Home tab, at the bottom of the screen, at the right end of the toolbar, tap the Morebutton.Tap Home Insert.Scroll down to the Link option, tap it, and tap Insert Link.The text you selected displays in the Text to display box. This is the hyperlink text. If necessary, change it.To add a hyperlink, in the Address box, type the URL.At the top of the screen, tap Apply. Tip: If the title on the hyperlink's destination page gives an accurate summary of what’s on the page, use it for the hyperlink text.
Note: These resources provide other suggestions:. Use text spacingIncrease or decrease white space between sentences and paragraphs.Select your text.To open the Home tab, at the bottom of the screen, at the right end of the toolbar, tap the Morebutton.Scroll down to the Paragraph Formatting option, and then tap it.Tap the spacing option you want.Use table headers.Position the cursor anywhere in a table.To open the Table tab, at the bottom of the screen, at the right end of the toolbar, tap the Morebutton.Scroll down to the Style Options option, and then tap it.To select the Header Row option, tap it. Windows for mobile devices: Best practices for making Word documents accessibleThe following table includes key best practices for creating Word documents that are accessible to people with disabilities.What to fixWhy fix itHow to fix itAdd meaningful hyperlink text.People who use screen readers sometimes scan for a list of links. Links should convey clear and accurate information about the destination. For example, instead of using the text “click here”, the link should include the full title of the destination page.Add alternative texts to graphics, tables, shapes, and other visuals.Alt text helps people who can’t see the screen understand what’s important in images and other visuals, such as SmartArt graphics, shapes, groups, charts, embedded objects, linked images, ink drawings, and videos.Avoid using text in images as the sole method of conveying important information. If you need to use an image with text in it, repeat that text in the document.
In alt text, briefly describe the image and mention the existence of the text and its intent.Ensure that color is not the only means of conveying information.People with impaired vision, no vision, or colorblindness might miss out on the meaning conveyed by particular colors. Make sure you don’t use color alone to convey meaning. Create text that duplicates the meaning of the color or other sensory characteristics.Use sufficient contrast for text and background colors.The text in your documents should be readable in the high contrast mode so that everyone, including people with visual disabilities, can see it well.Use a larger font size (18pt or larger), sans-serif fonts, and sufficient white space.People with dyslexia can perceive to experience movement of the words on a page, or text running together (a line of text compressing into the line below). The text can also merge or distort otherwise.To reduce the reading load, you can, for example:.Use familiar sans-serif fonts, such as Arial or Calibri.Avoid the use of all capital letters and excessive use of italics or underlines.Include sufficient white space between lines and paragraphs.Left-align your paragraphs instead of using justification. This helps to avoid large gaps between words. Large gaps can create a visual effect of a river of white space flowing through the paragraph.Use built-in headings and styles.To preserve tab order and to make it easier for screen readers to read your documents, use a logical heading order and the built-in formatting tools in Word.For example, organize headings in the prescribed logical order. Use Heading 1, Heading 2, and then Heading 3, rather than Heading 3, Heading 1, and then Heading 2.
And, organize the information in your documents into small chunks. Ideally, each heading would include only a few paragraphs.Use a simple table structure, and specify column header.Screen readers keep track of their location in a table by counting table cells. If a table is nested within another table or if a cell is merged or split, the screen reader loses count and can’t provide helpful information about the table after that point. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table.Screen readers also use header information to identify rows and columns.Add alt text to visuals and tablesThe following procedures describe how to add alt text to visuals and tables in your Word documents. Note: For audio and video content, in addition to alt text, you should include closed captioning for people who are deaf or have limited hearing. Add alt text to imagesAdd alt text to images, such as photos, graphics, and screenshots so that screen readers can read the description of the image.Select the image in your document.To open the Picture menu, tap the More ( ) button.In the Picture menu, scroll down to Alt Text and tap it.Type your alt text in the description text field. Keep it short, start with the most important information, and aim to convey the content and functionality of the image.
When ready, tap Done.Add alt text to shapesInline shapes, shapes within SmartArt, and other shapes can be used to convey visual information that cannot be read by screen readers unless you add an alt text.Select the shape in your document.To open the Shape menu, tap the More ( ) button.In the Shape menu, scroll down to Alt Text and tap it.Type your alt text in the description text field. Keep it short, start with the most important information, and aim to convey the content and functionality of the shape. When ready, tap Done.Add alt text to tablesAdd alt text to tables to provide a short summary of the table contents for users with screen readers.Tap anywhere within the table.To open the Table menu, tap the More ( ) button.In the Table menu, scroll down to Alt Text and tap it.Type your alt text in the description text field.
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Keep it short, start with the most important information, and aim to convey a brief summary of the table contents. When ready, tap Done.Make visuals decorativeDecorative objects add visual interest but aren't informative (for example, stylistic borders). People using screen readers will hear these are decorative so they know they aren't missing any important information.Select a visual in your document.To open the menu, tap the More ( ) button.Scroll down to Alt Text and tap it.Select the Mark as decorative check box. The text entry field becomes grayed out.Make hyperlinks, text, and tables accessibleThe following procedures describe how to make the hyperlinks, text, and tables in your Word documents more accessible.
Add hyperlink textAdd a descriptive hyperlink to your text to let the user know what’s behind the link.Select the piece of text to add the hyperlink to.Scroll the toolbar to the right until you find the Link button and tap it.The text you selected is shown in the Text to display field. This is the hyperlink text. You can change it, if necessary. Tip: Avoid using “click here” or similar non-descriptive expressions.
If the title on the hyperlink's destination page gives an accurate summary of what’s on the page, you can use it for the hyperlink text. For example, this hyperlink text matches the title on the destination page:.To add a hyperlink, in the Address box, type the URL.At the top of the screen, tap Insert.Use accessible text formatTo improve your text formatting, select a plain sans-serif font, use a larger font size, align your text to the left, and avoid excessive use of block capitals and italics.Select the piece of text you want to format.To open the Home menu, tap the More ( ) button.In the Home menu you can select, for example, a larger font size and a sans-serif type of font.
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You can also use other formatting options, such as bold font for emphasis.Use accessible text colorTo ensure that text displays well in the high contrast mode, use the Automatic setting for font colors.Select your text.To open the Home menu, tap the More ( ) button.On the Font Color option, tap the right arrow.Tap Automatic.Apply built-in heading stylesUse the built-in heading styles to form an outline of the document for the screen readers. Office Online: Best practices for making Word for the web documents accessibleThe following table includes key best practices for creating Word for the web documents that are accessible to people with disabilities.What to fixHow to find itWhy fix itHow to fix itInclude alternative text with images and tables.Use the to find missing alternative text.Alt text helps people who can’t see the screen to understand what’s important in images and other visuals.Avoid using text in images as the sole method of conveying important information. If you must use an image with text in it, repeat that text in the document.
In alt text, briefly describe the image and mention the existence of the text and its intent.Add meaningful hyperlink text.To determine whether hyperlink text makes sense as standalone information and whether it gives readers accurate information about the destination target, visually scan your document.People who use screen readers sometimes scan a list of links. Links should convey clear and accurate information about the destination. Note: We recommend only putting text in the Description field and leaving the Title blank. This will provide the best experience with most major screen readers including Narrator.
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For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. Add alt text to imagesAdd alt text to images, such as pictures and screenshots, so that screen readers can read the text to describe the image to users who can’t see the image.Select an image.Select Picture Alt Text.Type your alt text in the Description dialog box. Tip: Include the most important information in the first line, and be as concise as possible.Make hyperlinks, text, and tables accessibleThe following procedures describe how to make the hyperlinks, text, and tables in your Word for the web documents accessible. Add hyperlink text.Select the text to which you want to add the hyperlink, and then right-click.Select Link. The text you selected displays in the Display text box.
This is the hyperlink text.If necessary, change the hyperlink text.In the Address box, enter the destination address for the hyperlink. Tip: If the title on the hyperlink's destination page gives an accurate summary of what’s on the page, use it for the hyperlink text. For example, this hyperlink text matches the title on the destination page:.Use accessible text colorHere are some ideas to consider:.Ensure that text displays well by using the Automatic setting for font colors. Select your text, and then select Home Font Color Automatic.Use the, a free app that analyzes colors and contrast, and displays results almost immediately.Use accessible text formatHere are some ideas to consider:.Add an underline to color-coded hyperlink text.
That can help colorblind people know the text is linked even if they can’t see the color.Add shapes if color is used to indicate status. For example, add a checkmark symbolif green is used to indicate “pass” and an uppercase Xif red indicates “fail”. Note: These resources provide other suggestions:.
Q: How can I create an image field that let’s you browse to an image or a pictures and insert it into a PDF document?A: Starting in PDF Studio 12, you can add an Image Fields by going to FormsNote: In order for this to work the user’s application must support JavaScript functionality in PDFs (all major competitors i.e. Adobe reader, etc support JavaScript).
This is true for any image button created by any PDF editor.
From whitewater rapids and mountain summits, to leisurely hikes and relaxing campsites—national forests and grasslands have something to offer for visitors of every ability. To find an accessible site:. Use the Forest Service and select the option for accessible sites, trails, and more. Visit, search for a site near you and look for the accessibility icon. Contact and ask about accessibility options.Finding an accessible campsiteThere are more than 193 million miles of forests and grasslands to explore and experience. Across those vast spaces are thousands of recreation opportunities.
One of the most popular pastimes on forests and grasslands is camping. Many Forest Service campsites are accessible to visitors of any ability. Learn more here at ourShort hikes that are more accessibleThere are more than 4,500 miles of trails on national Forests that comply with Trails Accessibility Standards. While some of these trails are paved, what qualifies under these standards is far broader. Most have firm, stable surfaces, but are not paved.
Some have short runs of steeper grades, but level out for resting. Trail width is also generally 36 inches wide.Free Lifetime PassThose with permanent disabilities are eligible for a free, lifetime pass to these Recreational Lands.A Federal Recreational Lands Pass covers entrance fees to more then 2,000 sites—including national forests and grasslands.What does “accessible” mean?In legal terms, an accessible facility complies with the applicable accessibility guidelines and standards when that facility was built or altered.There are different standards and guidelines for facilities built on National Forest System lands.
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